Privacy Policy for We Bake a Change
Last Updated: December 4, 2025
This Privacy Policy describes how We Bake a Change (“we,” “us,” or “our”) collects, uses, stores, shares, and protects information when you visit our website, sign up to volunteer, apply for or request a cake donation, subscribe to our newsletter, or otherwise use our services.
1. Information We Collect
a. Information You Provide
When you engage with our website — for example, by filling out a volunteer form, donation form, contact form, newsletter subscription, or cake request — we may collect personal information that you submit, such as:
Name
Mailing address
Email address
Phone number
Payment information (when you donate) — processed securely via third-party payment provider
Personal stories or messages you choose to share
Additional details relevant to recipients (e.g., name of child, child’s medical condition, cake request details) when applicable
b. Information Automatically Collected (Log Data)
Like many website operators, we automatically collect certain information when you visit or interact with our site, including:
IP address
Browser type and version
The pages you visit on our site and time spent there
Date and time of your visit
Referring website addresses
Other usage statistics
This log data helps us understand how visitors use our site and improve performance and user experience.
2. Cookies and Tracking Technologies
We may use cookies or similar technologies to identify unique users, track visitor usage, and enable certain website features. You may choose to disable cookies via your browser settings; however, doing so may limit some functionality of our website.
3. How We Use Your Information
We use the information we collect to:
Process donations and issue tax receipts
Coordinate volunteer participation and cake deliveries
Communicate with supporters, volunteers, and recipients (e.g., newsletters, updates, programs)
Follow up with families who receive cakes (e.g., requests for feedback or testimonials) — only if you explicitly consent to public sharing
Maintain and improve our website and services
Comply with legal, financial, and reporting obligations
We do not sell, rent, or trade your personal information.
4. How We Share Information
We share personal contact and necessary logistical information only to fulfill the purpose you provided it for — for example, connecting a volunteer with a family for a requested cake.
For families or recipients: by agreeing to receive a cake, you authorize us to share contact and request-related information with the volunteer(s) involved.
For volunteers: by accepting a cake request, you authorize us to share your contact info with the family you are serving.
If you provide permission (for example, via a testimonial or feedback form), we may share photos, your child’s first name (or other agreed details), and your story on our website or newsletter.
We do not share your personal contact information publicly without explicit consent.
Only authorized staff or administrative volunteers have access to the information you provide. Everyone granted access must agree to confidentiality, and we prohibit unauthorized downloading or sharing of personal data.
5. Email Marketing & Communications
If you sign up for our newsletter or other email communications, we may send you updates, event invitations, volunteer requests, or other relevant messages. Every email will include an option to unsubscribe.
If you unsubscribe, we will no longer send marketing or general-update emails; however, this may limit our ability to notify you of important changes, volunteer opportunities, or community news.
6. Data Security & Storage
We take reasonable precautions to protect your information from unauthorized access or disclosure. However, no method of internet transmission or electronic storage is 100% secure, and we cannot guarantee absolute security.
Information you provide may be stored on secure servers, databases, or our website’s platform and only accessible to authorized personnel or service providers under data-protection agreements.
In the unlikely event of a data breach under our control, we will investigate and, when appropriate, notify affected users.
7. Your Rights Regarding Your Information
You have the right to:
Access and request a copy of your personal information
Update or correct your information
Request deletion of your personal data from our records
Unsubscribe from emails and newsletters
Express concerns or ask questions about how we protect your privacy
To exercise these rights, contact us at info@webakeachange.org.
8. Public Sharing of Stories & Testimonials
If you or your family receive a cake and choose to provide feedback, photos, or a testimonial, we will ask for explicit consent before sharing any personal information, photos, or stories publicly. We will only publish what you authorize.
If you share personal details or media with us directly (not via public social media), we will not make them public without your prior written consent.
9. Links to External Sites
Our website may contain links to external websites (partner organizations, sponsors, payment processors). We are not responsible for their content or privacy practices. We encourage you to review the privacy policies of any site you visit via a third-party link.
10. Children’s Privacy
Our services and website are intended for individuals age 13 or older. We do not knowingly collect personal data from children under 13.
If we learn that a child under 13 has provided personal information, we will promptly delete such data.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be posted on our website, with the “Last Updated” date clearly shown. We encourage you to review this page periodically.
If significant changes are made (e.g., how we use or share data), we will post a prominent notice on our website.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:
Email: info@webakeachange.org